Terms, Conditions & Return Policy
TERMS & CONDITIONS GENERAL RULES for both Exhibitors and Attendees:
In order to participate in the Exhibition, Applicant must return all copies of this Contract Application properly executed by an authorized company represent-tative. Upon written acceptance of this Contract Application, We Are 33 will use its reasonable discretion to assign space at the Exhibition to Applicant, taking into account available space and application date. We Are 33, HiVibe Tribe, and/or Project Grimoire does not guarantee the Applicant will be as-signed the space applied for. In the event the space applied for is not available to Applicant because of seniority of other applicants or for any other reason, We Are 33 may assign similar space at other locations to Applicant and if We Are 33, HiVibe Tribe, and/or Project Grimoire does assign such other space to Applicant, Applicant agrees to accept such space. We Are 33, HiVibe Tribe, and/or Project Grimoire reserves the right to rearrange the floor plan and/ or relocate exhibits in the best interest of the total exhibition.
Payments are non-refundable and non transferable after booth assignment. Applicant agrees to pay for the full price of booth at the time of application submission. Costs required to be paid by Applicant under this Contact Application, including but not limited to space rents and any addition equipment (i.e. tables, chairs, electricity, ect…). If Applicant fails to pay such fees, charges or costs on or before their due dates, We Are 33, HiVibe Tribe, and/or Project Grimoire shall be entitled to terminate and remove Applicant from the tradeshow and reassign booth space to another applicant.
Payments for ticket sales & RSVP's to expo workshops and special events are non-refundable once purchased. All sales are final.
A late fee will apply to any add ons, included by not limited to extra chairs, tables, and/or electricity, requested by Applicant fourteen (14) days or sooner to Event Day(s).
WE ARE 33 MUST RECEIVE WRITTEN NOTIFICATION OF CANCEL-LATION BY REGISTERED OR CERTIFIED MAIL. Registered postmark of cancellation notice of space will determine the date such notice is given.
USE OF SPACE:
Applicant shall not assign, sublet or share the space allotted without the prior knowledge and prior written consent of We Are 33. Applicant must show only goods manufactured or dealt in by it in the regular course of business. Only firms or organizations assigned exhibit space may solicit business within their assigned exhibit area. Booth or display structures must comply with specific dimensions and restrictions spelled out in material provided by We Are 33, HiVibe Tribe, and/or Project Grimoire. Equipment displays and booth structures must not exceed into the aisle in such a way to obstruct traffic or visibility of adjacent booths. Display material exposing an unfinished surface to neighboring exhibitors is not permitted and must be finished at the exhibitor’s expense.
Exhibitors operating sound producing instruments, devices, and/or equipment must keep sound at a reasonable volume that of a normal speaking voice, in order to avoid disturbing other exhibitors. Sound and noise should not exceed 60 decibels when measured from the perimeter of the booth space at the nearest point to the source of sound or noise. Exhibitors use of public address systems, radio broadcasts, and other devices used solely to attract attention by sound are prohibited, unless otherwise specified in writing by show management. Show management reserves the right to regulate and/or restrict sound and electricity to any exhibitor who violates this rule.
We Are 33, HiVibe Tribe, and/or Project Grimoire reserves the right to restrict or prohibit exhibits which are determined in their sole discretion, to be objectionable because of noise, method of operation, materials or for any reasons which may relate to, among other things, persons, things, conduct, or printed material. We Are 33, HiVibe Tribe, and/or Project Grimoire may also restrict or prohibit with or without giving cause, any exhibit in their opinion that may distract from the general character of the Exhibition as a whole. In the event of such restriction or prohibition, We Are 33, HiVibe Tribe, and/or Project Grimoire shall not be liable for any refunds or other exhibit expenses. Applicant shall comply with all show rules & guidelines.
EXHIBITOR SPACE MUST BE MANNED FOR THE FULL DURATION OF THE EVENT. EARLY BREAKDOWN IS PROHIBITED AND VIOLATORS MAY NOT BE ALLOWED IN FUTURE SHOWS.
Applicant is responsible for labor, equipment, and services (other than general lighting and air-conditioning) ordered at the request of the Applicant from service contractors, such as electricians, decorators, shippers, material handling companies, and all other services and goods.
Applicant agrees to pay promptly for any and all damages to the exhibition building or its equipment, incurred through carelessness or otherwise, caused by the Applicant, their employees, agents, contractors, and representatives. At the end of the Exhibition Applicant agrees to surrender the exhibit space back to We Are 33, HiVibe Tribe, and/or Project Grimoire. Applicant shall return the space to We Are 33, HiVibe Tribe, and/or Project Grimoire in the same condition as when Applicant received it. Applicant acknowledges that We Are 33, HiVibe Tribe, and/or Project Grimoire does not maintain insurance covering damage, destruction, or loss of Applicants property. Accordingly, it is the sole responsibility of Applicant to obtain business interruption, property damage and other insurance to cover such losses. Fire, theft, and liability insurance, if so desired, must be placed by the Applicant at their own expense.
Neither Facility, nor We Are 33, HiVibe Tribe, and/or Project Grimoire will be responsible for the safety of Applicants against robbery, fire, water, or accident or any other cause. If loss by theft occur, cooperation of the Applicant is requested in reporting it immediately to Facility Security and We Are 33, HiVibe Tribe, and/or Project Grimoire.
LIMIT OF LIABILITY:
Neither We Are 33, HiVibe Tribe, and/or Project Grimoire nor its employees, agents or representatives will be responsible for any injury, loss, or damage that may occur to the person, property or business of Applicant or its guest, invitees, employees or agents from any cause whatsoever. Applicant expressly holds harmless and releases the aforementioned from any and all claims from such loss, damage, or injury.
IN NO EVENT WILL WE ARE 33, HIVIBE TRIBE, AND/OR PROJECT GRIMOIRE BE LIABLE IN ANY ACTION PREDICATED ON A CLAIM THAT WE ARE 33, HIVIBE TRIBE, AND/OR PROJECT GRIMOIRE HAS FAILED TO PERFORM HEREUNDER (INCLUDING WITHOUT LIMITATION ACTIONS ARISING OUT OF THE POSTPONEMENT OR CANCELLATION OF THE SHOW) FOR ANY OF THE APPLICANTS LOST PROFITS, LOST SAVINGS, OR OTHER CONSEQUENTIAL, SPECIAL OR INDIRECT DAMAGES, EVEN IF WE ARE 33, HIVIBE TRIBE, AND/OR PROJECT GRIMOIRE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSSES OR DAMAGES. IN ANY EVENT WE ARE 33, HIVIBE TRIBE, AND/OR PROJECT GRIMOIRE LIABILITY ARISING OUT OF ANY KIND OF LEGAL CLAIM (WHETHER IN TORT, CONTRACT OR OTHERWISE) IN CONNECTION WITH THE SHOW WILL NOT EXCEED THE PRICE PAID BY THE APPLICANT TO RENT THE SPACE.
Applicant will protect, indemnify, defend, save harmless We Are 33, HiVibe Tribe, and/or Project Grimoire , its contractors and employees against all claims, liabilities, losses, damages, government charges, and costs (including attorneys’ fees) arising out of, caused by, or related to (1) Applicants installation, removal, maintenance, occupancy, or use of the exhibition premises, or any part thereof; (2) any action or omission to act of Applicant or its guests, invitees, employees, agents, or contractors; (3) the use of patent or trademarks, copyrights, or other intellectual property rights owned by a third party; (4) any breech by an Applicant of its obligations under this Contract Application.
CANCELLATION OR CHANGE OF EXHIBITION:
If the premises in which the exhibition is conducted become unfit for occupancy or substantially interfered with due to any cause not reasonably in the control of We Are 33, HiVibe Tribe, and/or Project Grimoire, the Exhibition at the sole discretion of We Are 33, HiVibe Tribe, and/or Project Grimoire, can be canceled or moved to another appropriate location and/or date. We Are 33, HiVibe Tribe, and/or Project Grimoire , shall not be responsible for delays, damage, loss, increased cost or other unfavorable conditions arising out of causes not reasonably within control of We Are 33, HiVibe Tribe, and/or Project Grimoire including without limitation to, fire, casualty, flood, epidemic, earthquake, explosion, accident, blockage, embargo, inclement weather, government restraints, act of public enemy or civil disturbance, impairment or lack of adequate transportation, inability to secure sufficient labor, technical or other personnel, municipal, state, or federal laws, or acts of God. Should We Are 33, HiVibe Tribe, and/or Project Grimoire cancel the Exhibition pursuant to the provisions of this section, refunds less incurred event costs will be issued, Applicant waives claims for damages arising thereof.
COMPLIANCE WITH RULES:
Applicant assumes all responsibility for compliance with all show rules and pertinent ordinance, regulations and codes of duty authorized local, state and federal Government bodies concerning fire, safety, and health, together with the rules and regulations of operations and owners of the property in which the Exhibition is held. Any Applicant not complying with rules ordinances, regulations, codes, after the giving of notice on noncompliance and reasonable opportunity to cure, will be required to dismantle their exhibit and vacate the premise forthwith. In such event, no refund will be given and We Are 33, HiVibe Tribe, and/or Project Grimoire will not be responsible for damages incurred by Applicant.
All electrical wiring on booths/displays and equipment must conform to federal, state, municipal, and other applicable codes or laws. Only contractors approved by We Are 33, HiVibe Tribe, and/or Project Grimoire will be permitted to work in the exhibition premises.
These items constitute the entire agreement between Applicant, and We Are 33, HiVibe Tribe, and/or Project Grimoire, and such agreement may not be modified except in writing. If any provision is invalid or unenforceable under applicable law, it is to that extent deemed omitted and the remaining provisions will continue in full force and effect. This Application/Contract will be construed in accordance with state law, as it applies to contracts entered into and performed completely within the State where the show is taking place.
(EARLY BIRD SPECIAL, OFFER GOOD UNTIL 6/12/17)
(EARLY BIRD SPECIAL, OFFER GOOD UNTIL 6/12/17*Limited Booths @ this price)
1) Remember to order your electricity and any extras through the Buy Booth! page.
2) Exhibitors must check in THURSDAY or by 10:30AM FRIDAY, to pick up Vendor Badges the Registration table.
3) Exhibitor set up is THURSDAY from 3pm-7pm and FRIDAY morning from 9am-11am. The Expo opens at 11am to the public. Please bring your own cart, the hall does not have any available.
4) Show hours are FRIDAY from 11am-7pm and SATURDAY from 10am-6pm. You will be able to get into the building at 9:15am on Saturday to refresh your booth before we open to the public. On Friday after the show ends, at 7pm you will have until 7:30 to be out of the hall, no exceptions! On Saturday evening, you will have until 10pm to tear your booth down.
5) All tables are not draped, you may leave it as such, bring your own unique table cloth, or rent a black skirt from the “Add Ons” section of the Booth Purchase page.
6) Please do not burn any candles or incense, it is considered a fire hazard and a violation with the facility.
7) Exhibitors operating sound producing instruments, devices, and/or equipment please keep sound at a reasonable volume that of a normal speaking voice, in order to avoid disturbing other exhibitors.
8) If you have selected the Yes/Unsure option and/or paid for an extra ONE-HOUR Lecture/workshop/class time slot- You have fourteen (14) days from booth purchase to choose to accept and schedule your preferred time or decline offer.
**VENDORS ACCEPTING THIS OFFER- please provide a high-resolution photo, title of lecture/yoga discourse/sound healing and/or speaking engagement, and a short (20-word max) description.
If you fail to schedule and/or not follow thru with the above request within fourteen (14) days of booth purchase, you forfeit this opportunity.
9) Parking: Enter from the King St Gate. There is a parking fee of $6-$7 There is street parking along Ward Ave. (meter fees apply). & free parking along Pensacola St. *Remember to bring a cart!!
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We're going to have a great show!